The CSU Pay Period

Salaries of State employees are paid on the basis of 12, nearly equal, pay periods each year. The pay period contains either 21 or 22 normal workdays (168 or 176 hours), called a calendar month. Normal workdays are Monday through Friday including holidays during the week.

If there are more than 22 or fewer than 21 workdays in a month, the pay period may end one day before or after the end of the calendar month. On rare occasions the pay period may end two days before the end of the calendar month.

Please refer to the Payroll Calendar for exact pay period dates

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What to expect on Payday

University employees are paid on a monthly basis. Paychecks (warrants) are distributed at the Campus Service Center (CSC) located on the 1st floor of the Student Services Building. The CSC is open Monday - Friday 8:00 a.m. to 5:00 p.m.

Faculty, Staff, and Management
  • Faculty, staff, and management pay day is the last day of the pay period
  • Each department has a designated "Warrant Representative" who picks up warrants between 3:00 p.m. and 4:00 p.m. on pay day and distributes to employees
  • Warrants that are not picked up by the warrant representative may be picked up by individuals after 4:00 p.m. (Picture ID required)
Student and Hourly Employees
  • Student and hourly employee pay day is the 15th of the month
  • Warrants are distributed to individual employees (Picture ID required)
  • Any warrants not picked up by employees will be bundled with the departmental checks on the next pay day
  • Special Consultant, overtime, shift, and stipends are also distributed on the 15th

Please refer to the Payroll Calendar for exact pay dates

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Direct Deposit Basics

  • All university employees are eligible for direct deposit
  • To enroll, submit the completed Direct Deposit Enrollment Authorization (std699 pdf) to Payroll Services - Mountain Hall, Suite E. You may also drop off the completed form at the CSC
  • Direct Deposited funds will be available to you on the first banking day after the end of the pay period
  • More detailed information is available on the State Controller's Office website

Please refer to the Payroll Calendar for exact direct deposit posting dates

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Leave benefit accruals and usage (vacation, sick, etc.)

  • Leave eligibility and accrual rates are determined by the Collective Bargaining Agreements (CBA)
  • Vacation and sick leave is accrued after a month of qualifying service (11 days for salaried employees and 160 hours for hourly employees)
  • Accruals cannot be used in the same month in which they are earned
  • Employees accrue a Personal Holiday (PH) each calendar year that is available for use on the first date of employment and each subsequent January 1st
  • Employees in exempt classifications are not required to report absences of less than one regularly scheduled work day

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Irregular/Alternate Work Schedule

  • A schedule other than Monday - Friday with the same number of hours each day, is considered an irregular work schedule
  • All Non-Exempt employees represented by R02, R05, R07, R09 (CSUEU), R04 (APC), R06 (SETC), and R08 (SUPA), and C99 (Confidential) employees must report their schedule on the Absence & Addition Time Worked Report
  • A non-exempt employee on an irregular work schedule generates the same monthly salary even if he or she works more or less than the prescribed 21 or 22 days (168 or 176 hours respectively) within a given State pay period
  • Excess/Deficit Hours account for the different between the scheduled hours and the paid hours
  • Reporting instruction are found on the back of the Absence & Additional Time worked Report (634.xls)

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Posted by Terryn Ashley on Feb 29, 2012 -