Payroll News Updates

Payroll Services News & Updates Group in MyCSUMB - 1/16/12

Distribution of 2011 Form W-2 Wage and Tax Statement - 1/4/12

Temporary Social Security Employee Tax Rate Reduction - 1/3/12

Payroll Services News & Updates Group in MyCSUMB

Join the Payroll Services News Updates group through MyCSUMB to receive important updates from Payroll. Just click the link and choose Email Subscription to have all updates automatically sent to your email or Join Group to view updates though MyCSUMB. https://my.csumb.edu/payrollservices/

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Distribution of 2011 Form W-2 Wage and Tax Statement

The State Controller's Office mailed all 2011 Form W-2 Wage and Tax Statements by January 20, 2012. The W-2 statements were mailed to the home address on record as of December 19, 2011.

If you do not receive your W-2 form by January 31st and:

Your address has not changed - Submit an email request with your name and current address to payroll@csumb.edu. If you never received your W-2 and your address is verified to be correct, a fee will not be required if the request is received by March 1, 2012. All requests received after March 1, 2012 will be subject to an $8.50 processing fee.

Your address has changed - You must request a duplicate W-2 directly from the State Controller's Office. To request a duplicate W-2, complete Form 436 and mail to the address on the form. There is an $8.50 processing fee per tax year requested. Complete instructions are located on the State Controller's website http://www.sco.ca.gov/ppsd_empinfo_dpw-2.html

You are encouraged to view and/or update your address through self-service, in CMS Student/HR, at any time throughout the year. Job Aids are available on the CMS website if you need assistance. http://cms.csumb.edu/staff-support

Frequently Asked Questions Regarding Form W-2

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Temporary Social Security Employee Tax Rate Reduction

As announced in various news media, Congress passed and the President signed into law on December 23, 2011, the Temporary Payroll Tax Cut Continuation Act of 2011 (H.R. Bill 3765). Among other things, this legislation provides that the tax rate paid by employees for Social Security continues at 4.2% for wages paid through February 29, 2012. Employers continue to pay the full 6.2% rate for their portion of the Social Security tax. This will result in changes necessary for December 2011 payroll as well as any pay with a January and February 2012 issue date.

Since the December 2011 master payrolls, issue dated January 1, 2012 were processed prior to Congress taking action and were made using the higher tax rate of 6.2%, offsetting adjustments are needed. The Internal Revenue Service Notice IR-2011-124 requires employers to make any offsetting adjustments in the employees’ pay for any Social Security tax that was over-withheld during January 2012 by no later than March 31, 2012. For the majority of employees, the State Controller’s Office (SCO) will issue the adjustments within the January 2012 master payrolls (issue dated February 1, 2012). All other employees will receive their adjustment, if applicable, via a separate payment. The adjustment payments should all be issued by February 29, 2012.

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